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Rural Transportation Grant Procedures and Guidelines

INDEX

7.1 .1 Objective">Objective  
7.2 .2 Time Frame">Time Frame  
7.3 .3 Project Eligibility Criteria">Project Eligibility Criteria  
7.4 .4 Funding Availability">Funding Availability  
7.5 .5 Procedures">Procedures  

7.1 Objective

To assist Alberta counties, municipal districts, Métis Settlements and the Special Areas by providing annual grants for local road construction and related engineering costs, as well as for dust control on local roads.

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7.2 Time Frame

This is an ongoing program initiated on April 1, 1993. The grants previously identified as the Regular Road Grant, the Dust Control Grant and the Engineering Assistance Grant were combined under one allocation, allowing municipalities more flexibility in the use of the grant funds.

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7.3 Project Eligibility Criteria

7.3.1 Municipal Eligibility

The program is available to all counties, municipal districts, Métis Settlements and the Special Areas in the Province of Alberta.

7.3.2 Project Eligibility

Grant funding can be used for work undertaken on the following roadways:

  • School bus routes, market roads, farm access roads, other local roads and hamlet streets.

Funding is provided for 100 percent of approved projects up to the municipality's annual allocation. The eligible projects include the following:

  • Grading/regrading.
  • Gravelling.
  • Base course, paving, seal coat.
  • Signing, pavement markings.
  • Dust abatement (approved suppressants include liquid asphalt, calcium chloride, lignosulfonates and other products approved by Alberta Transportation which have proven to be effective in controlling dust and are environmentally safe).
  • Engineering projects, private engineering consultants to undertake:
    • engineering survey, design, supervision   and quality control.

    • geo-technical engineering required to determine special construction requirements or to evaluate unique circumstances.

    • engineering studies related to the long-term needs of the municipal system.

Activities not eligible for funding include:

  • Right-of-way acquisition.
  • Maintenance.
  • Relocation/moves and adjustment of associated utilities.
  • Engineering performed by municipal staff.
  • Fencing.
  • GST.

A minimum of 50 percent of all materials, labour and equipment engaged on projects eligible for funding must be obtained from the private sector.

Eligible project costs are as follows:

  • All normal engineering and construction costs directly related to the approved projects, including legal survey.
  • Tender advertising.

Municipal officials should contact the department regarding the eligibility of other associated costs.

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7.4 Funding Availability

Shortly after April 1 of each year, the municipalities will be advised of the grant allocation for the upcoming year. The grant is allocated by formula which takes into account kilometres of open road, population, equalized assessment, and a terrain factor.

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7.5 Procedures

7.5.1 The application

The Municipality shall provide to Alberta Transportation, a listing of proposed work for the upcoming year, for review and acceptance by the Regional Director.  The application may be in the form of a letter outlining the proposed program, and should generally be forwarded on or before April 1 of the current year.  (An early submission will facilitate an early review and acceptance of the application).

7.5.2  Upon completion

Upon completion of their approved projects, the Municipality shall provide to Alberta Transportation a Statement of Expenditures for the year (ending December 31).  The statement should include the following:

  • A statement of costs and a summary of the work undertaken on the approved projects.

  • The amount of grant funds carried forward from the previous year, if any.

  • The amount of grant funds received during the subject year.

  • The amount of interest earned on grant funds invested during the year.

  • The amount of grant funds remaining unspent at the end of the year (December 31), if any.

The statement should be certified by an appropriate municipal official (such as the Chief Administrative Officer, Municipal Manager or Administrator) and should be forwarded to the Regional Director on or before March 31 of each year.

7.5.3  Following the approval

Following the approval of the department's annual budget for the Rural Transportation Grant, and following acceptance of the municipality's outline of proposed work for the new grant funds and previous year's statement, the municipality's grant allocation for the current year will be forwarded to the municipality.

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